Privacy Policy


This privacy notice is provided by Clean Air Cheltenham, c/o 25 Hewlett Road, Cheltenham, GL52 6AD, through the website The purpose of this notice is to explain to you how we control, process, handle and protect your personal information while you browse or use this website, and in running our business. If you do not agree to this policy you may wish to cease viewing this website, and/or refrain from submitting your personal data to us.

Policy key definitions:

  • “I”, “our”, “us”, or “we” refer to Clean Air Cheltenham.
  • “you” refers to the person(s) using this website or otherwise contacting us.
  • GDPR means General Data Protection Act.
  • ICO means Information Commissioner’s Office.
  • Cookies mean small files stored on a computer or device.

What information do we collect?

When you contact us through our website, or by email, or make a donation, we will store your name, address, and contact details, and the same details of any other people in your organisation needed to fulfil our contracts with you.
We do not collect or store data from any third parties, nor do we process sensitive personal data or personal financial information.

How do we use personal information?

We may use personal information to

  • personalise email communications to you
  • maintain up-to-date contact information in order to maintain a list of our supporters

What legal basis do we have for processing your personal data?

We are exempt from registration in the ICO Data Protection Register because we only process personal data for our core organisational purposes. We process your data on the legal bases of consent and contract.

When do we share personal data?

We do not share your information with third parties.

Where do we store and process personal data?

Your personal data is stored and processed on a database on a computer within Google Drive, and backed up to Dropbox, whose servers are within the United States of America.
The database is password protected and only accessible to officers of Clean Air Cheltenham.

How long do we keep your personal data for?

We will continue to process your information until you withdraw consent or it is determined your consent no longer exists.

Your individual rights

Under the GDPR your rights are as follows. You can read more about your rights here;

  • the right to be informed;
  • the right of access;
  • the right to rectification;
  • the right to erasure;
  • the right to restrict processing;
  • the right to data portability;
  • the right to object; and
  • the right not to be subject to automated decision-making, including profiling.

You also have the right to complain to the ICO if you feel there is a problem with the way we are handling your data.
We handle subject access requests in accordance with the GDPR.

Internet cookies

We use Google Analytics cookies on this website to track how you use the website, and to record or log whether you have seen particular messages that we display.
Your web browser should provide you with the controls to manage and delete cookies from your device, please see your web browser options.

Links to other websites

Any links on our website do not constitute endorsement or recommendation of any other business or website, and we do not take any responsibility for the information provided on any linked website.

How to contact us

If at any stage you wish to withdraw your consent for us to process your personal data, write to Peter Frings, Membership Officer, Clean Air Cheltenham, c/o 129 Leckhampton Road, Cheltenham, GL53 0DQ.